Job Description: Administrative Assistant

Position Overview

We are looking for a detail-oriented and proactive Administrative Assistant to support our team. The ideal candidate will handle a variety of administrative tasks, ensuring smooth day-to-day operations and helping the office stay organized and efficient. This role requires strong communication, organizational, and problem-solving skills.

Key Responsibilities

  • Manage phone calls, emails, and other communications in a professional manner.

  • Schedule and coordinate meetings, appointments, and travel arrangements.

  • Prepare, edit, and organize documents, presentations, and reports.

  • Maintain accurate filing systems, databases, and client records.

  • Assist with data entry, bookkeeping support, and expense tracking as needed.

  • Greet and assist clients, partners, and visitors in the office.

  • Order and manage office supplies, equipment, and inventory.

  • Provide administrative support to leadership and other team members as assigned.

Qualifications

  • High school diploma or equivalent (associate’s or bachelor’s degree preferred).

  • Previous administrative, clerical, or office support experience.

  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.

  • Excellent written and verbal communication skills.

  • Strong organizational skills and attention to detail.

  • Ability to prioritize, multitask, and manage time effectively.

  • Professional, friendly, and dependable demeanor.

Benefits & Opportunities

  • Competitive hourly wage or salary (commensurate with experience).

  • Opportunities for professional growth and advancement.

  • Supportive team culture and collaborative work environment.

  • Flexible scheduling options in some cases.

  • Exposure to both real estate and financial services industries (if joining our team).

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